Academic Status Appeal Process

Responsible Department: Dean's Office
Applies to: All Students
Approval Date: June 7, 2018
Academic Status Appeal Process (PDF)

Advancement and Retention Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Revised: August 5, 2021, June 2, 2022, September 1, 2022, November 3, 2022
Advancement and Retention Policy (PDF)

Assessment of Student Performance by Faculty Healthcare Providers Policy
Responsible Department: Office of Medical Education/Office of Student Affairs
Applies To: All Students
Approval Date: October 3, 2019
Assessment of Student Performance (PDF)

Assessment/Examination Policy for M3

Responsible Department: Office of Medical Education
Applies to: M3 Students
Approval Date: August 3, 2017
Revised Date: October 6, 2022
Assessment/Examination Policy for M3

Assessment/Examinations Policy for M1/M2

Responsible Department: Office of Medical Education and Department of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: April 1, 2021; July 1, 2021; May 5, 2022; October 6, 2022; December 1, 2022; December 7, 2023; April 4, 2024; August 1, 2024, January 9, 2025

Assessment Policy M1/2 (PDF)

M1/M2 Attendance and Absences Policy

Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: August 6, 2020
Revised Date: October 6, 2022 

M1-2 attendance and absences policy

Responsible Department: Office of Student Affairs and Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: June 3, 2021
Revised:  June 4, 2020; July 2, 2020; June 3, 2021; May 5, 2022, April 3, 2025 

M3/4 Attendance and Absence Policy (PDF)
MSSF Instructions (PDF)

Class Rank System for Class of 2020-2027

Responsible Department: Registrar & Office of Medical Education
Applies to: Class of 2020-2027
Approval Date:August 4, 2016

Class Rank System for Class of 2020-2027 (PDF)

Class Rank System for Class of 2028 and beyond

Responsible Department: Registrar & Office of Medical Education

Applies to: Class of 2028 and beyond

Approval Date: September 5, 2024

Class Rank System for Class of 2028 and beyond (PDF)

Clinical Procedures/Patient Encounters Checklist Policy

Responsible Department: Office of Medical Education
Applies to: M3 Learners
Approval Date: June 6, 2016

Clinical Procedures/ Patient Encounters Checklist Policy (PDF)

Clinical Supervision Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 6, 2019, September 1, 2022
Clinical Supervision Policy (PDF)

COVID-Patients Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Students
Approval Date: December 18, 2020
Revised Date: September 1, 2022

COVID Patients Policy (PDF)

Disabilities: Student Policies and Procedures

Responsible Department: UC Disability Services and Office of Student Affairs
Applies to: All Students
Approval Date: August 2, 2018

Disabilities: Student Policies and Procedures (PDF)

Discrimination, Harassment, or Retaliation Reporting Policy

Responsible Department: Dean's Office
Applies to: All Students
Approval Date: March 3, 2022

Discrimination Harassment or Retaliation Reporting Policy (PDF)

POLICY

The University of Cincinnati (“University”) and its College of Medicine is committed to providing a living, learning, and working environment that is equitable, inclusive, and free from discrimination, harassment, and retaliation.  Consistent with federal, state, and local laws and regulations, the University prohibits discrimination and harassment on the basis of age, ancestry, color, disability, gender identity or expression, genetic information, military status (including veteran status), national origin, race, religion, sex, sexual orientation, parental status (including status as a foster parent), pregnancy, or any other status protected by law (collectively, “protected class”), in its academic, education, and employment programs and activities.  

This policy serves to provide notice and information regarding the University’s policies and procedures related to discrimination, harassment, and retaliation. 

REPORTING

I. Reporting Allegations of Discrimination, Harassment, or Retaliation Not Involving Sex, Sexual Orientation, Gender, and/or Gender Identity or Expression:

Students who are directly involved in, who observe, or who receive reliable information that discrimination, harassment, or retaliation not involving sex, sexual orientation, gender, and/or gender identity or expression are strongly encouraged to report such allegations to any of the following offices:

A.For any type of allegation:

1. Associate Dean for Student Affairs

   Medical Sciences Building, Room E-450J

   (513) 558-0737

   braggds@ucmail.uc.edu

2. Assistant Dean for Diversity, Equity & Inclusion

   Medical Sciences Building, Room E-553

   (513) 558-7301

   uccomdiversity@uc.edu

    

3. Associate Deans for Medical Education
4. Senior Associate Dean for Educational Affairs
5. Co-chairs of the Honor Council
6. Course/Clerkship/Elective Evaluations

B. Alternative reporting option for allegations based on protected class, not including sex, sexual orientation, gender, and/or gender identity or expression:

Office of Equal Opportunity & Access

5150 Edwards 1, Corry Blvd.

(513) 556-5503

oeohelp@uc.edu

C. Alternative reporting option for allegations of disability discrimination, including website accessibility concerns:

Accessibility Resources

630 Steger, 2801 UC Mainstreet

(513) 556-4119

UCAccess@uc.edu         

II. Reporting Allegations of Discrimination, Harassment, or Retaliation Involving Sex, Sexual Orientation, Gender, and/or Gender Identity or Expression:

A. All allegations based on sex, sexual orientation, gender, and/or gender identity or expression are subject to the University’s Title IX Sexual Harassment Policy or Sex- and/or Gender-Based Misconduct Policy.These policies are administered by the Office of Gender, Equity, & Inclusion (“OGEI”).Collectively, these policies will be referred to as “OGEI Policies.”

B. Students who are directly involved in, who observe, or who receive reliable information that discrimination, harassment, or retaliation involving sex, gender, and/or gender identity may have occurred are strongly encouraged to report such allegations pursuant to the OGEI Policies.

C. All University employees, and any member of the University community who supervises faculty, staff, students, or volunteers, except those individuals exempt from reporting as set forth in the OGEI Policies, have an obligation to report incidents of discrimination, harassment, or retaliation pursuant to the OGEI Policies.

D, All reports should be made directly to OGEI:

                USquare 308, 225 Calhoun St.

                (513) 556-3349 M-F 8a-5p

ogei@uc.edu

III. Reports to Law Enforcement

A. In the event of an emergency, an immediate threat, or if a crime is in progress, call 911 immediately.

B, Where the alleged discrimination, harassment, or retaliation is potentially of a criminal nature, individuals are encouraged to also make a report to the University of Cincinnati Police Division or to local law enforcement. Ohio law requires that any person knowing that a felony has been or is being committed to report the crime to the police.

University of Cincinnati Police Division

Three Edwards Center, 51 West Corry Blvd

(513) 556-1111 (non-emergency line)

publicsafety@uc.edu    

IV. Anonymous Reporting

Students may report information anonymously via the College of Medicine’s Anonymous Learning Environment Reporting Tool (“ALERT”) or the University’s EthicsPoint Anonymous Reporting Hotline.  The University will review and take appropriate action on anonymous reports. However, the University’s options for investigating and resolving anonymous reports may be limited depending on the amount of the information provided in the report.

ALERT – For College of Medicine Issues

Online Reporting:

https://comdo-wcnlb.uc.edu/emos/resources/reportmistreatment.aspx   

EthicsPoint – For General University Issues

Hotline: (800) 889-1547

Online Reporting: http://www.uc.edu/af/intaudit/ethicshotline.html

V.   False Reporting

False reporting is making an intentional inaccurate report or accusation in relation to a University policy, as opposed to a report or accusation, which, even if erroneous, is made in good faith. False reporting is a serious offense subject to appropriate disciplinary action ranging up to and including dismissal.

REPORT PROCESSING

I. All reports received by an individual/department on end of course/clinical rotation evaluations, within the College of Medicine, are sent to the Associate Dean for Student Affairs including anonymous reports submitted via ALERT, which prompt an email notification to be sent to the Associate Dean for Student Affairs.Reports made via end of course/clerkship/elective evaluations are sent to the course directors and the Associate Dean for Student Affairs once grades have been submitted.

II. The Associate Dean for Student Affairs will send reports to the appropriate University department for review and processing (i.e. OGEI; Honor Council; Performance and Advancement Committee; etc.).Those reports will be addressed according to their applicable University policy.

III. If the Associate Dean for Student Affairs determines that the report does not fall under the jurisdiction of another University department, the report will be forwarded to the appropriate course director and/or other administrator/supervisor to review the report. The course director or other administrator/supervisor will document steps taken to review the report and note whether any interventions or supports were needed, and if so, what interventions or supports were taken to address the report. Student participation in this process is meant to foster professional development. The course director or other administrator/supervisor will resolve the report within a reasonable time. The documentation will be sent to the Associate Dean for Student Affairs.

Related Policies:

Title IX Sexual Harassment Policy

Sex- and/or Gender-Based Misconduct Policy

Policy on Harassment

Medical Student Honor Code

Policy of the Honor Council

Student Code of Conduct

Performance and Advancement Committee Standards and Procedures

Notice of Non-Discrimination

University Policy on Non-Discrimination and Harassment

Dress Code for Medical Students in M1/M2

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: June 7, 2018
Revised: August 6, 2020; August 14, 2020; August 4, 2022, September 1, 2022

M1-2 Dress Code Policy (PDF)

UCH HR Employee Relations Professional Business Wear Guidelines (PDF)

Dress Code for Medical Students in M3/M4

Policy Title: Dress Code for Medical Students in M3/M4
Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval date: June 4, 2020

UCH ADM Student Placement and Clinical Practice-019 (PDF)

Physician and Mid-Level Provider Professional Dress and Scrub Wear - Medical Staff (PDF)

Duty Hours Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Learners
Approval Date: August 3, 2017

Duty Hours Policy (PDF)

Electives Policy

Responsible Department: Office of Medical Education and Office of Student Affairs
Applies to: M3 and M4 Learners
Approval Date:June 3, 2021
Revised:June 4, 2020; June 3, 2021; March 3, 2022, September 1, 2022; December 22, 2022; September 7, 2023, March 7, 2024, December 5, 2024

Elective Policy (PDF)

Enrollment Categories
Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: June 4, 2020, March 6, 2025

Enrollment Categories Policy(PDF)

1. Infectious Disease Policy
2. Hepatitis, HIV, or TB Chronic Infection Policy 

FERPA and the Student’s Right to Review Records Policy

Responsible Department: Registrar & Office of Medical Education
Applies To: All Students
Approval Date: September 6, 2018

FERPA and the Student’s Right to Review Records Policy (PDF)

Grade Appeal Process

Responsible Department: Dean's Office
Applies to: All Students
Approval Date: April 1, 2021 
Revised Date: May 2, 2024

Grade Appeal Process Policy (PDF)

Grading System Policy

Responsible Department: Registrar and Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: November 2, 2023, March 7, 2024

Grading System Policy (PDF)

Graduation Competencies

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018

Graduation Competencies (PDF)

Graduation Requirements

Responsible Department: Registrar & Office of Medical Education & 
Applies to: All Students
Approval Date: August 1, 2013
Revised Date: February 4, 2021, August 5, 2021, August 4, 2022

Graduation Requirements Policy

Guest Coater and Guest Hooder Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 2019
Revised Date: November 3, 2022

Guest Coater and Guest Hooder Policy (PDF)

Health Insurance

Responsible Department: Office of Student Affairs
Applies to: All Students

HEALTH INSURANCE

STUDENT HEALTH INSURANCE AND BLOOD-BORNE PATHOGEN INSURANCE

All UC students are required to have health insurance and will be charged for the UC Student Health Insurance Plan in the fall and spring semester of each academic year unless waived. Students who have coverage from another source that meets the minimum requirements can have the health insurance charge removed from their bill by completing a request to waive the Student Health Insurance Plan prior to the stated deadline. This waiver will be in effect for the remainder of the academic year. More information, including a student health insurance plan description, can be found on the Student Health Service web page located here

Medical students who waive the UC Health Insurance Plan will automatically be enrolled in and charged for blood-borne pathogen insurance through the UC Student Health insurance provider, which covers the cost of treatment related to needle- sticks or other blood/body fluid exposures.

DISABILITY INSURANCE

LONG-TERM DISABILITY INSURANCE

All medical students are billed for a group long-term disability insurance policy in the Fall Semester of each academic year. Students do not have the option to waive this charge unless they can document other long-term disability insurance coverage. Long-term disability insurance provides an income in the event that a student is disabled and unable to continue in medical school. It also provides an income in the event a student is temporarily disabled and unable to continue in medical school for a specified period of time. The plan description for the long-term disability insurance is made available to students on MedOneStop

Health Requirements for Medical Students Upon Entry to UCCOM

Responsible Department: Office of Medical Student Admissions & Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022

Health Requirements for Medical Students Policy (PDF)

• Tuberculosis (TB) and Influenza (Flu) Immunization Requirements
• Hepatitis B Immunization Requirements

Policy of the Honor Council

Policy Title: Honor Council Policy
Responsible Department: Office of the Senior Associate Dean for Educational Affairs and Office of Student Affairs
Applies to: All Students
Approval Date: January 9, 2020 (by COM Council)
Revised: January 12, 2023

Honor Council Policy (PDF)
Role of Adviser (PDF)

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: April 4, 2024


Inclement Weather Policy (PDF)

Leave of Absence Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 4, 2018

Leave of Absence Policy (PDF)

M1/2 Scheduling Policy

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Learners
Approval Date: July 9, 2019

M1/2 Scheduling Policy (PDF)

M1/2 Student Workload Policy

Responsible Department: Office of Medical Education
Applies to: M1 and M2 Students
Approval Date: July 3, 2019
Revision Date: June 3, 2021; July 7, 2022, September 7, 2023


Student Workload Policy (PDF)

Medical Student Honor Code

Responsible Department: Student Affairs
Applies to: All Students
Approval Date: June 6, 2019

Medical Student Honor Code (PDF)

Mid-Clerkship/AI Student Formative Feedback Policy

Responsible Department: Office of Medical Education
Applies to: M3 & M4 Learners
Approval Date: June 7, 2018

Mid-Clerkship Student Formative Feedback Policy (PDF)

MSTP Max. Length of Study Policy

Responsible Department: MSTP Program
Applies to: MSTP Students
Approval Date: October 3, 2019

Download the Policy (PDF)

Click here to go to the MSTP webpage

Narrative Assessment Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 22, 2019

Narrative Assessment Policy (PDF)

Parental Leave/Accommodations Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: May 2, 2019

Parental Leave/Accommodations Policy (PDF)

Performance and Advancement Committee Standards and Procedures

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2019
Revised Date: June 1, 2023

Performance and Advancement Policy (PDF) 

Principles Guiding Interactions between Teachers & Learners in Medicine

Responsible Department: Office of Medical Education
Applies to: All Students

Principles Guiding Interactions between Teachers & Learners in Medicine

Program-Related Activity Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: June 7, 2018
Revised Date: September 1, 2022

Program Related Activity Policy (PDF)

Health Requirements for Medical Students Upon Entry to UCCOM

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: October 6, 2022

Protected Time to Vote Policy (PDF)

Religious Observance Policy

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: July 3, 2019

Religious Observance Policy (PDF)

Required Course Evaluation Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: June 7, 2018

Required Course Evaluation Policy (PDF)

Medical Student Shadowing Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: August 5, 2021
Revised Date: August 28, 2020, September 1, 2022
CoM Medical Student Shadowing Policy (PDF)

Technical and Health Standards Policy

Responsible Department: Student Affairs
Applies to: All Students
Approval Date: April 11, 2024

Technical and Health Standards Policy (PDF)

Timeliness of Final Grades Policy

Responsible Department: Office of Medical Education
Applies to: All Students
Approval Date: July 3, 2019

Timeliness of Final Grades Policy (PDF)

Toxicology Testing "For Cause" of Medical Students"

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date: December 7, 2017
Revision date: July 7, 2022, September 1, 2022;

Toxicology Testing for Cause Policy (PDF)

Transportation Policy

Responsible Department: Office of Medical Education
Applies to: All Students

POLICY STATEMENT

Transportation Expectation

Some mandatory activities will require students to travel to a respective preceptor's office location, an interprofessional clinical site, or community service learning partner. All students must have access to a form of reliable transportation.

Tuberculosis (TB) and Influenza (Flu) Immunization Requirements

Responsible Department: Office of Student Affairs
Applies to: All Students
Approval Date:June 7, 2018
Revised Date: May 2, 2024

Immunization Requirements Policy (PDF)

Virtual Elective Policy (Visiting Student Virtual Elective and Virtual Elective Guidelines)

Responsible Department: Office of Medical Education
Applies to: M4 Students
Approval Date: August 14, 2020

Visiting Student Virtual Elective Policy (PDF)

Virtual Orientation and Didactics Policy for M3/4 Students Policy

Responsible Department: Office of Medical Education
Applies to: M3 and M4 Students
Approval Date: January 6, 2022

Visiting Student Policy

Responsible Department: Office of Medical Education
Applies to: Visiting Students
Approval Date: June 3, 2021
Revised Date: September 1, 2022, March 7, 2024

Visiting Student Policy  (PDF)